Posted October 22, 2012 by Alex Bahdanovich in Microsoft Excel

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A histogram graph is used to graphically demonstrate the distribution of data within Excel. The instructions here are for Excel 2013, but histograms can be created in prior versions of Excel in a similar fashion.

The screenshots and directions presented here are from Excel 2013; however, previous versions of Excel can easily create histogram through these same methods. Excel 2007, 2010, and 2011 for Mac all have tested using this technique. At the end of the article, for example, see an example of these steps for Excel for Mac 2011.

1. Start up Excel.

2. Title the A1 and B2 column Intervals and Frequency accordingly.

Histograms most often deal with intervals and frequency. On the horizontal x-axis will be the intervals data which may also be called groups, segments, or bins. This is the grouped data. Frequency is on the vertical y-axis.

3. In the Intervals and Frequency columns input your data.

4. Once you have your raw data into Excel, select your data. In my example, I have selected cells A1 through B7.

5. Select INSERT from the top toolbar.

6. Click on Insert Column Chart, and select Clustered Column, from the 2-D Column Section.

Selecting these options in prior versions of Excel without the ribbon toolbar will appear different.

7. By now you should have something that looks like this. Right Click on one of the Bars and select Format Data Series… from the drop down menu.

8. Set the Gap Width to 0%

9. By now you should be looking at something like this.

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10. At the top toolbar select Add Chart Elements and add the axis labels.

By following these directions, you should now see your data represented through the basic histogram graph. You can adjust and customize your graph as needed.

Example for Excel for Mac 2011

Each version of Excel will require slightly different instructions, but the technique will largely be the same. Here is the process replicated for the Mac.

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If you’re using Excel 2016, you get the luxury of using Excel’s new statistical charts. Statistical charts help calculate and visualize common statistical analyses without the need to engage in brain-busting calculations. This new chart type lets you essentially point and click your way into a histogram chart, leaving all the mathematical heavy lifting to Excel.

To create a histogram chart with the new statistical chart type, follow these steps:

1. Start with a dataset that contains values for a unique group you want to bucket and count.

   For instance, the raw data table shown here contains unique sales reps and the number of units each has sold.

2. Select your data, click the Statistical Charts icon found on the Insert tab and then select the Histogram chart from the drop-down menu that appears.

Note that you can also have Excel create a histogram with a cumulative percentage. This would output a histogram with a supplemental line showing the distribution of values.

Excel outputs a histogram chart based on the values in your source dataset. As you can see here, Excel attempts to derive the best configuration of bins based on your data.

You can always change the configuration of the bins if you’re not happy with what Excel has come up with. Simply right-click the x-axis and select Format Axis from the menu that appears. In the Axis Options section (see the following figure), you see a few settings that allow you to override Excel’s automatic bins:

• Bin width: Select this option to specify how big the range of each bin should be. For instance, if you were to set the bin width to 12, each bin would represent a range of 12 numbers. Excel would then plot as many 12-number bins as it needs to account for all the values in your source data.

• Number of bins: Select this option to specify the number of bins to show in the chart. All data will then be distributed across the bins so that each bin has approximately the same population.

• Overflow bin: Use this setting to define a threshold for creating bins. Any value above the number to set here will be placed into a kind of “all other” bin.

• Underflow bin: Use this setting to define a threshold for creating bins. Any value below the number to set here will be placed into a kind of “all other” bin.

  Configure the x-axis to override Excel’s default bins.

The next figure illustrates how the histogram would change when the following settings are applied:

• Number of bins: 10

• Overflow bin: 100

• Underflow bin: 10